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Event Scheduling > Rates and Services

Rates and Services

Event Scheduling

The Office of Event Scheduling, with approval from the Cabinet, has instituted the following rate levels for internal and external constituents. If you have questions about which level your group would fall into, please contact the Office of Event Scheduling at eventscheduling@millsaps.edu or by phone at 601.974.1040

New Rates Scale (Effective 7/1/10)

• Level 1 Charge (100% of standard use fee): Outside Groups* (groups that have no particular relationship to Millsaps)
• Level 2 Charge (75% of standard use fee): Not-For-Profit Outside Groups*
• Level 3 Charge (50% of standard use fee): Academic and Social Service Professional Organizations whose meetings are initiated by college personnel
• Level 4 Charge (25% of standard use fee): College Events that directly relate to College activities and require facilities management assistance; also includes College events sponsored by Registered Student Organizations***
• Level 5 Charge (Service-Only Fee): includes fees for facilities management, AV technician, lighting technician, etc.

* All external groups must complete an Application for Use of Facilities (PDF) before a reservation can be confirmed.
**Registered Student Organizations who sponsor outside groups or book more than three rooms for an event will be charged Level 3 charges.

Room Rates

• Level 1 and Level 2 (PDF)
• Level 3 (PDF)
• Level 4 (PDF)

Using A/V Technicians
Please note that anytime you reserve a space during the academic year that requires an A/V technician for sounds, lights, or presentations, then you will be charged for their time. A minimum of one hour will be charged, but they must be paid for all of their time that you use. Usually, the cost for an A/V Tech is $12.00 per hour. During very busy times such as sorority recruitment, orientation, Major Madness, Homecoming, etc. the costs rises to $20.00 per hour. *Last minute requests (36 hours or less) for an A/V Technician may result in a service charge of $20.00 per hour. Rates for external groups vary. Summer rates are different for all groups.