The Office of Event Scheduling is located in the Boyd Campbell College Center (campus map). It is responsible for the scheduling of all spaces on campus for both external groups and internal groups. It also oversees all summer camps and conferences.
If you have questions or need to make changes to existing events, please contact the Office of Event Scheduling at firstname.lastname@example.org or 601.974.1040.
All external groups must complete an Application for Use of Facilities before reservations can be confirmed. Please email the completed application to email@example.com in order to begin the review process. Please note that a review does not mean a confirmed reservation.
Reservation requests by Millsaps College faculty and staff must be made by accessing our reservations program below. Virtual EMS is the primary source for your event booking needs. It allows you to browse the facilities, browse for space, check out other events taking place, request a reservation, and add setup requests to your reservation.
Log in and fill out the online reservation form.
If you have problems setting up your account or requesting a space, please consult our helpful guides below.
If you need assistance with Virtual EMS or need to change an existing reservation, please contact our office at 601.974.1040 or firstname.lastname@example.org.
Students and student organizations must fill out the Student Organization Event Request Form for any student sponsored event.
All student events must be approved by Jessica Fitzpatrick, Coordinator of Campus Activities, BEFORE it is sent to Event Scheduling for reservation. For event registration deadlines, please contact Jessica Fitzpatrick at email@example.com.
The Office of Event Scheduling, with approval from the Cabinet, is currently reviewing room rates. Please email firstname.lastname@example.org or call 601.974.1040 for up-to-date rates.
Please note that you will be charged a technician fee anytime you reserve a space during the academic year that requires an A/V technician for sound, lights, or presentations. A minimum of one hour will be charged, but the A/V Tech must be paid for all of the time that you use. The standard campus community cost for an A/V Tech is $8/hour. During very busy times such as Men's and Women's Recruitment, Welcome Week, Major Madness, Homecoming, etc., the costs rises to $20/hour.
Last minute requests (36 hours or less) for an A/V Technician may result in a service charge of $20/hour. Rates for external groups vary. Summer rates are different for all groups.
If catering is needed, please visit the College’s catering website.
Please note that catering and tablecloths are not handled through the Office of Event Scheduling.