Event Scheduling

General Information

Event SchedulingThe Office of Event Scheduling is located in the Boyd Campbell College Center (campus map). It is responsible for the scheduling of all spaces on campus for both external groups and internal groups. It also oversees all summer camps and conferences.

Questions or Changes to an Existing Event

If you have questions or need to make changes to existing events, please contact the Office of Event Scheduling at eventscheduling@millsaps.edu or 601.974.1040.

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Request a Space

External Groups

All external groups must complete an Application for Use of Facilities before reservations can be confirmed. Please email the completed application to eventscheduling@millsaps.edu  in order to begin the review process. Please note that a review does not mean a confirmed reservation.

Millsaps Faculty and Staff

Reservation requests by Millsaps College faculty and staff must be made by accessing our reservations program below. Virtual EMS is the primary source for your event booking needs. It allows you to browse the facilities, browse for space, check out other events taking place, request a reservation, and add setup requests to your reservation.

Log in and fill out the online reservation form.

  • If you currently do not have an account set up online, register for an account.
  • Once registration has been completed click "Reservations," then "Make a Request."

If you have problems setting up your account or requesting a space, please consult our helpful guides below.

  • Account creation guide (PDF)—These instructions will teach you how to initially create your EMS Account.
  • Account log in/log out guide (PDF)—These instructions will teach you how to log in and out of your account each time you use the software.
  • Requesting space guide (PDF)—These instructions will teach you how to use the software to request a space on campus.

If you need assistance with Virtual EMS or need to change an existing reservation, please contact our office at 601.974.1040 or eventscheduling@millsaps.edu.

IMPORTANT NOTES 

  • Certain locations require confirmation or approval from another department and may delay return confirmation time.
  • All event reservations must be received and confirmed by the Office of Event Scheduling at least four weeks prior to the event.

Millsaps Students and Student Organizations

Students and student organizations must fill out the Student Organization Event Request Form for any student sponsored event. 

All student events must be approved by Jessica Fitzpatrick, Coordinator of Campus Activities, BEFORE it is sent to Event Scheduling for reservation. For event registration deadlines, please contact Jessica Fitzpatrick at fitzpjm@millsaps.edu.  

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Rates and Services

The Office of Event Scheduling, with approval from the Cabinet, is currently reviewing room rates. Please email eventscheduling@millsaps.edu or call 601.974.1040 for up-to-date rates.

Using A/V Technicians

Please note that you will be charged a technician fee anytime you reserve a space during the academic year that requires an A/V technician for sound, lights, or presentations. A minimum of one hour will be charged, but the A/V Tech must be paid for all of the time that you use. The standard campus community cost for an A/V Tech is $8/hour. During very busy times such as Men's and Women's Recruitment, Welcome Week, Major Madness, Homecoming, etc., the costs rises to $20/hour.

NOTE

Last minute requests (36 hours or less) for an A/V Technician may result in a service charge of $20/hour. Rates for external groups vary. Summer rates are different for all groups.

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Catering Requests

If catering is needed, please visit the College’s catering website.

Please note that catering and tablecloths are not handled through the Office of Event Scheduling.

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