Job Summary
The Office Manager reports to the Facilities Management Director and is responsible for performing routine office tasks, responding to maintenance requests, issuing purchase orders and coding invoices.
The position works on-site in Jackson, MS with regular hours from 7:30am – 4:00pm with a half-hour unpaid lunch break.
Job Duties
- Welcoming visitors, directing them to the relevant office/personnel
- Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents
- Coordinating and managing appointments and meetings
- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable and budget tracking
- Maintaining general office files, including job files, vendor files, and other files related to the College’s operations
- Purchasing office supplies, equipment and furniture
- Overseeing the maintenance of office facilities and equipment
- Operating the SchoolDude work order system
- Dispatching personnel for maintenance issues, receive and respond to immediate work order needs
- Issuing keys and access cards to vendors
- Performing other relevant duties as assigned
Qualifications
- High school diploma or a Bachelor’s degree in business, administration, or a related field
- Two (2) or more years’ office administration experience preferred
- Excellent verbal and written communication skills
- Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook)
- Comfortable handling confidential information
- Multi-tasking and time-management skills, with the ability to prioritize tasks
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Manual dexterity needed for keyboarding and other repetitive tasks.
- Must be able to lift and move up to 15 pounds without assistance.
- This position requires the incumbent to be medically capable of performing the following functions (but not limited to): back, leg and body motions in order to lift and move supplies.
Application Procedure
Interested candidates should email a copy of their resume and a letter of interest to [email protected]. Please include “Office Manager” in the subject of the email. No phone calls please.