Financial Aid Coordinator

Job Summary

The Financial Aid Coordinator supports the financial aid office at Millsaps College.  The major areas of responsibility include providing administrative, technical, and advising support for the financial aid staff, students, and parents.  This position reports to the Director of Financial Aid.

This position works on-site in Jackson, MS with regular office hours from 8:00am – 4:30pm with a one-hour unpaid lunch break.

Job Duties

  • Manage all data transmissions with the Department of Education, including testing, interfacing with COD, ISIR processes, etc.
  • Monitor student loan applications, responding to variances as needed
  • Monitor and updates receipt of Direct Loan Entrance Counseling and Direct Loan Master Promissory Notes in Colleague student accounts
  • Oversee the receipt of State of Mississippi student grants and financial aid funding
  • Process student transfer monitoring through NSLDS as required by federal regulation
  • Oversee all application and communication flow for financial aid documents
  • Prepare and monitor financial aid exit counseling packages and communications
  • Oversee federal work study community service employment process following college hiring practices
  • Handle routine financial aid inquiries, drop in advising questions, status inquiries and follow-ups by phone, email and in person
  • Maintain student files, following established file document order and file retention policy
  • Order office supplies and maintain supply of financial aid applications, brochures and forms
  • Serve as quality assurance for submitted electronic documents
  • Other duties as assigned.


  • Bachelor’s Degree Business Administration or a relevant field, or an equivalent mix of education and experience
  • 2 years of experience in financial aid
  • Demonstrated professional experience with MS Office suite, hosting virtual meetings, and creating PowerPoint presentations
  • Excellent written and verbal communication skills with the ability to work well with others from a broad range of positions, departments and cultural backgrounds
  • Able to work in team environments and individually
  • Detail-oriented, highly organized, creative problem-solver who takes initiative
  • Ability to quickly learn new technologies and adapt to varying technological environments

Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer.
  • Manual dexterity needed for keyboarding and other repetitive tasks.
  • Must be able to lift and move up to 15 pounds without assistance.

Application Procedure

Interested candidates should email a copy of their resume and a letter of interest to [email protected]. In the subject line please reference “Financial Aid Coordinator”. No phone calls please.

About Millsaps

Millsaps College is a selective institution of higher education located on 100 beautiful acres in the heart of Jackson, the capital of Mississippi — a progressive southern metropolitan city of nearly half a million. Millsaps is dedicated to academic excellence, open inquiry and free expression, the exploration of faith to inform vocation and the innovative shaping of the social, economic and cultural progress of the region. The college was founded in 1890 by members of the Methodist Church and is consistently ranked as one of the best values in higher education.

Millsaps has an enrollment of approximately 750 students and employs 80 full-time faculty members. The faculty/student ratio at Millsaps is 1:9, and the average class size is 14. Millsaps has graduated 25 Fulbright Award recipients, seven Rhodes Scholars, six Goldwater Scholars and two Truman Scholars. Millsaps is a member of the NCAA Division III and Southern Athletic Association and competes in 18 intercollegiate sports.

EEO Statement

Millsaps College values diversity within our students, faculty and staff, and strives to recruit, develop, and retain the most talented people. Millsaps College does not discriminate in employment on the bases of race, color, creed, religion, sex, sexual orientation, transgender status, gender identity, age, national origin, disability, veteran status or any other legally protected status in accordance with applicable federal, state and/or local laws.

All offers of employment will be contingent on successful completion of a background check and verification of employment. Salary will be commensurate with experience. Millsaps College provides a competitive benefits package.

It is the policy of Millsaps College to provide reasonable accommodations for qualified individuals with disabilities for employment. If you require any accommodations to participate in any part of the hiring process, please contact [email protected].

Additional Information

In compliance with the amendments to the federal Clery Act concerning annual security reports, all potential job applicants are free to view Millsaps College’s annual Campus Crime Statistics here.

The only national liberal arts college in Mississippi, Millsaps College has consistently been ranked a “Best Buy” among national liberal arts colleges by U.S. News and World Report‘s America’s Best Colleges and is cited as one of Loren Pope’s 40 Colleges That Change Lives. It was the first institution in Mississippi with a Phi Beta Kappa chapter, and is the only institution in Mississippi ever to be listed in The Fiske Guide to Colleges.

Millsaps is a member of the ACS and NITLE, and has an AACSB accredited business school. In accordance with Federal law, we are making available our Campus Security Report to all prospective employees. Millsaps is located in Jackson, the capital of the state. The Jackson area has a population of around 400,000 and offers low cost-of-living, excellent schools, pleasant climate, and many recreational opportunities.

For additional information about Millsaps College please visit the links below: